Privacy notice
under Article 13 of Regulation (EU) 2016/679 (GDPR) · Last updated: 26/10/2026
1. Data controller
WORK AGENCY ITALY SRL, Piazza Cavour 1, 20121 Milan (MI), Italy, VAT and tax code 08430690969, employment agency registered in the Italian Register of Employment Agencies, Section I (Ministerial Authorisation no. 0011983 of 12/09/2024).
Privacy contact: office@workagency.it · phone +39 02 8929 7501.
2. What data we collect
- Form data: full name, phone, email, city or area, sector, any notes; for companies, also the company name.
- Technical data of the submission: IP address, browser type, date and time, page — used to prevent automated submissions and abuse.
- Measurement cookies, only if you accept them (see section 8).
We do not ask for, and ask you not to include in the notes, health data, ID documents, bank details or other special categories of data (Art. 9 GDPR).
3. Why we process it and on what legal basis
- To contact you and assess your profile for job positions (candidates) or handle your staffing request (companies): steps taken at your request before entering into a contract — Art. 6(1)(b) GDPR.
- Form security and abuse prevention: legitimate interest — Art. 6(1)(f) GDPR.
- Measuring advertising campaigns with cookies: only with your consent — Art. 6(1)(a) GDPR and Art. 122 of the Italian Privacy Code. You can withdraw consent at any time via «Cookie settings» at the bottom of the page.
The fields marked * are needed to contact you; without them we cannot handle your request. We do not use automated decision-making or profiling for selection.
4. Who receives the data
- Authorised Work Agency Italy staff (recruiters, administration).
- Suppliers acting as data processors (Art. 28 GDPR): the marketing agency that manages this page and the campaigns; the hosting provider OVHcloud (servers in Canada).
- Client companies — for candidates only, only when there is a specific position, and after informing the candidate.
Your data is not sold or shared with third parties for marketing.
5. Transfers outside the EU
The server that receives the form is in Canada, a country covered by a European Commission adequacy decision (Decision 2002/2/EC). If you accept measurement cookies, Meta, TikTok and Google may process data in the United States or other countries, under the EU-U.S. Data Privacy Framework or standard contractual clauses.
6. How long we keep the data
Candidates: up to 12 months from submission, then deleted, unless an employment relationship has started in the meantime (in that case statutory retention periods apply). Companies: as long as needed to handle the request and, if a business relationship follows, for the periods required by law. Technical logs: up to 90 days.
7. Your rights
You can request access, rectification, erasure, restriction and portability of your data at any time, and object to processing based on legitimate interest (Arts. 15–22 GDPR), by writing to office@workagency.it. You can withdraw cookie consent without any consequence. You have the right to lodge a complaint with the Italian Data Protection Authority (www.garanteprivacy.it) or the authority in your country of residence.
8. Cookies and measurement tools
- Technical (always on): we only store your cookie choice in your browser (key
wai_consent, in localStorage). Nothing is sent to third parties. - Measurement (only with consent): Meta Pixel (Meta Platforms Ireland Ltd.), TikTok Pixel (TikTok Technology Ltd.), Google Ads / Google Analytics (Google Ireland Ltd.). They tell us how many people arrive from the ads and send the form. We do not send your name, phone, email or any other form data to these tools — only the event «form sent».
If you click «Decline», none of these tools is loaded. You can change your choice via «Cookie settings» at the bottom of the main page.
9. Beware of scams
Work Agency Italy never asks for money, card details or copies of documents in the early stages of selection. Please report any such request to office@workagency.it.